Hello! I’m Vikki Walton, Finance Manager at Frog Recruitment, and I oversee the temp payroll function. I would like to personally extend to you, a warm welcome to our team.
If you are already a Frog Temp, I trust you are finding the work and working with Frog to your liking. If you have not worked with Frog yet, I hope you are able to experience the energy and enthusiasm of the Frog team ‘up close and personal’ very soon. Rest assured, we are all here to help you and support you through what can be a daunting experience at first.
I would like to take this opportunity to outline to all our Temps a number of procedures we have in place to ensure we meet our obligations with Inland Revenue (IRD) and provide an efficient payroll service for you. Please take the time to read the following. It is very important that you are aware of our processes and are able to comply. We will do our best to go the extra mile for you as we always have, however these pointers are aimed to make temping easier and more convenient for you.
Temp Time Sheets:
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Time sheets are available to download from the Temp Time Sheet Link.
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Time sheets must be faxed (09 362 0529) or emailed (timesheets@frogrecruitment.co.nz) to Frog by end of business Monday on the week following your assignment each week.
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If we have not received your time sheet by 10.00 am Tuesday we will either text you or telephone you, reminding you to send this urgently.
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NOTE: If we have not received your time sheet by Tuesday 3.00 pm when we close off payroll for that week, you will miss out being paid that week.
- If it is not a pay week your time sheet will be entered the following week with your current time sheet for that week.
- If it is a pay week and we haven’t received your time sheet within the correct time frames you will not be paid until the following fortnight.
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NOTE: Unfortunately if this happens, our payroll system will deduct tax as if you had earned that fortnight’s pay in one week so you could possibly be taxed at a higher rate. The extra tax is able to be claimed at the end of the financial year by you through IRD.
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A great incentive to remember to send your time sheets!
Time Sheets : Rules for Filling Out Your Time Sheet
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Always deduct your lunch break from the hours worked each day.
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Add your hours for each day, minus the lunch break, and enter into the total column.
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Total your hours to the nearest 15 minutes and record your hours in the following format: e.g. 5 hours and fifteen minutes should be recorded as ‘5.25 hours’
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Add together the total hours for each day and record in the “total hours” box as your weekly total.
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Statutory Days: when a Stat Day falls on a day you would normally be working for one of our clients, please enter the normal hours you would have worked that day. Tick the ‘stat day’ column.
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If your assignment ends the day before the Stat Day you will not be entitled to Stat Pay. If you start working with a client the day after a stat day you will not be entitled to pay for that day.
IRD Number
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We require an IRD number from you to complete your registration with Frog.
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NOTE: If you are unable to provide an IRD number by the time your pay is processed, we are required by the IRD to tax you at the current “non disclosure” rate of 45%.
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The overpayment of tax can be claimed back by you from the IRD at the end of the financial year.
Bank Account
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If you cannot provide us with a bank account number by the time your pay is processed, we will prepare a cheque for you for each pay processed until a bank account number is made available to us. We will post your cheque with your pay advice.
KiwiSaver
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You are required to complete and sign a KiwiSaver form for each employer (agency).
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You can complete either a KiwiSaver “Opt Out” (KS10) or “Deduction” (KS2) form at the time of your interview.
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We provide an IRD KiwiSaver brochure which includes the above forms as part of your “Temp Pack”.
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We are required to deduct 2% (unless you specify higher on your KS2) and contribute 2% employer contribution for every dollar you earn while working for Frog.
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You will need to provide us with an “Opt Out” form if you wish the deductions and contributions to cease.
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We forward this to the IRD. When we receive the confirmation letter from IRD we then cease deductions and contributions.
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Please contact the IRD if you have any questions regarding KiwiSaver
Holiday Pay
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Remember: you accrue 8% on every dollar you earn while working for Frog Recruitment.
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This will be held for you and can be used when you;
1) take leave during an assignment
2) at the completion of an assignment for Frog if we are unable to provide you with another assignment.
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You are able to use annual leave accruals if you are not entitled to Sick Leave payments and cannot work due to illness. (NOTE: you are required to have worked 6 months with Frog to be entitled to 5 days’ sick leave per annum).
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You cannot, however, be paid annual leave accruals if you are working a full week.
Hopefully the above information covers any queries you might have around temporary employment with Frog Recruitment. However, at any time, should you require assistance, do not hesitate to contact Keri McAdam or myself, and we will be only too happy to help out.
Kind regards,
Vikki Walton
Finance Manager, Frog Recruitment
Please click here to contact Vikki regarding any Frog Temp Payroll questions
