Personal Assistant to HOF

Sydney I I Full Time

Personal Assistant to HOF

We’re partnering with a values-led national education organisation seeking an experienced Personal Assistant to support their Head of Business & Finance. This role goes beyond diary management, it's documentation-heavy and ideal for someone who enjoys working with numbers and producing polished board-level materials. You’ll partner closely with the Head of Business & Finance who also oversees Property and IT portfolios one-on-one.

Key Responsibilities:

Prepare reports, board papers, meeting packs and executive documentation with high accuracy.
Take formal minutes across executive, committee and governance meetings.
Manage a complex executive diary, meetings, travel and logistics autonomously.
Compile, reformat and produce reports from PDF, Word and Excel sources.
Support finance-related reporting and documentation using Excel.
Maintain SharePoint, filing systems and document control processes.
Manage IT asset registers and administrative tracking spreadsheets.
Coordinate meetings, events and stakeholder communication nationally.
Provide professional telephone and written communication on behalf of the executive.
Ensure confidential handling of sensitive information at all times.

About You:

Extensive experience as a PA/EA, ideally supporting a finance leader.

Exposure to multi-site organisations(e.g., schools or complex operational environments).
Advanced Excel, strong Word/PowerPoint, SharePoint and document formatting experience.
Reliable operator: Highly organised, detail-oriented, and confident managing up.
Experience taking formal minutes for boards, committees or senior meetings and preparing materials for governance committees(Finance, Risk, Audit).

Current driver’s licence and Working with Children clearance (or willingness to obtain).

Why Join?

National organisation – Work across a broad network of schools and leadership teams.
Mascot-based role – Office-based environment with national stakeholder exposure.
Support a senior leader – Be a true right-hand across finance, governance, property and IT.
Competitive salary – Salary based on experience.
Handover period – Structured transition with the current team member.

If this sounds like you, apply now or call Paris on 02 8270 9734 for a confidential conversation.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.