Practice Administrator

Auckland I $75,000.00 - $85,000.00 Annual I Full Time

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Practice Administrator

Ko wai mātou | The Organisation
We are partnering with a leading commercial law firm known for its high-performing teams, progressive outlook, and modern approach to legal support. Based in central Auckland, this firm offers a professional, collaborative environment with a strong focus on quality, innovation, and service delivery.

As the business continues to grow, they are looking for an experienced and proactive Legal Secretary to provide critical support to several senior leaders within their Commercial team.

Te whiwhinga mahi | The Opportunity
This is a permanent, full-time role supporting multiple senior stakeholders across different teams. The position requires someone who is confident working independently, has strong attention to detail, and enjoys delivering efficient, professional support in a busy environment.

Your responsibilities will be varied and involve calendar and inbox management, document coordination, travel arrangements, billing, and CRM upkeep. The role is broad and autonomous, offering a valuable opportunity to work closely with respected legal professionals.

Ngā kawenga | Key Responsibilities

End-to-end support for partners and senior lawyers across multiple teams
Diary and inbox management, meeting coordination, and travel bookings
High-volume billing, particularly during month-end cycles
Document preparation and formatting
Contact and client management using internal CRM systems
Liaison with internal business services (e.g. finance, document production)
Coordination of internal team events and support requirements

Ngā pūkenga me ngā wheako | Skills and Experience
We are looking for a candidate who brings:

Proven experience in an administrative, secretarial, or coordination role—ideally within legal, professional services, or a corporate environment
High levels of organisation, accuracy, and discretion
Proficiency with Microsoft Office and confidence learning internal systems
A proactive and personable approach to stakeholder support
Professional communication skills and the ability to manage competing demands
Interest in process improvement and the use of technology in support roles

Te painga o te mahi tahi me mātou | Benefits

Salary range $75,000 – $85,000, depending on experience
Work in a highly regarded firm with a supportive, team-oriented culture
Convenient CBD location, close to transport and amenities
Be part of a modern legal environment embracing innovation and continuous improvement
Join a firm that values professional development, people-first leadership, and collaborative success

Me pēwhea te tuku tono | How to Apply
Apply online now with your CV or contact Shannon Barlow on (09) 869 6259 for a confidential discussion.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.